Archive for August, 2018

Adding Shared Folders in 365 Email

August 31, 2018

When sharing out folders for others to access there is one crucial part that is not intuitive and easily missed.  Here are the steps with the non-intuitive part highlighted;

  • Login as the user to webmail.
  • Open Outlook.
  • Right click on the folder to share.
  • Choose Permissions.
  • Click the + symbol to add a user.
  • Choose the permissions you want.
  • Click OK

Here’s the not so intuitive part. You have to do the SAME for the root of the account (or the users name);

  • Right click on the users name (if you don’t see it then click “More” to expand).
  • Choose Permissions.
  • Click the + symbol to add a user.
  • Choose the permissions you want.
  • Click OK.

Now on the end user you will need to add the shared folder.

  • Login to webmail as the end user who wants to gain access to this shared folder above.
  • Open Outlook.
  • Right click on the users name (if you don’t see it then click “More” to expand).
  • Choose “Add Shared Folder”.
  • Type in the users email address that is sharing the folder with this user.
  • Click Add.

That’s it for Webmail… Of course it’s not that simple because we still need to add to Outlook!! Argh.

  • I’m going to assume you’re using Outlook 2016/365
  • Open Outlook.
  • Click on File
  • Click on Account Settings.
  • Click on Account Settings (yes this isn’t a typo)
  • Double Click on the email account under the Email Tab.
  • Click on More Settings.
  • Click the Advanced Tab
  • Click Add
  • Type in the users email address that is sharing the folder with this user.
  • Click OK
  • Click OK
  • Click Next
  • Click Finish.

Hey Presto.

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Schedule a SyncToy Group Task in Windows

August 16, 2018

To set Synctoy to run a sync on a group at regular, periodic intervals you can create a Windows Scheduled Task event.

 

To do this, open the Task Scheduler:

  • Under a top Administrator user, go to the Control Panel>Administrative Tools
  • In the Action pane, click Create a Basic Task

 

  • In the Create a Basic Task Window, name your task and click Next
  • In the Task Trigger window, indicate how often you want it to run and click Next
  • In the next window, indicate time, day, month or event you want the task to run and click Next
  • In the Action window, indicate what action to perform, in this case SyncToy group sync
  • Check Start a Program and click Next
  • Click Browse and go to C:\Program Files\SyncToy\SyncToycmd.exe and add “-R”

(without the quotes) as an Argument and click Next

  • In the Summary window, verify set Task components are correct and Click Finish.
  • Click Back to return to a setting to edit.