Archive for the ‘Email’ Category

Outlook deleted my vCard Signature

June 5, 2017

This drove me crazy!

Outlook would literally delete my vCard files an other files I had in a signature I just created. You know that signame_files folder that goes with the signatures? Yep that folder would have it’s contents deleted except for an image file of the vCard. Not so helpful Microsoft…

You didn’t come here to chit chat so here’s the fix… or at least my work around!

  • Create the signature exactly the way you want it.
  • Add in any image files for text and the vCard.
  • Make sure that all your reply options are set.
  • Close Outlook.
  • Now open %appdata%/Microsoft/Signatures
  • Change the properties for all the .htm, .rtf & .txt files to ONLY allow READ access.
  • For this Right click > Properties > Security (tab) > Advanced > Disable Inheritance > Convert Inherited Permissions… > Double click on the user and remove all permissions except READ.
  • Save and repeat for the folder i.e. if your signature was called “my signature” then you should see a folder called “my signature_files”.
  • Now you can open Outlook and it should have your vCard signature all done.

Can’t edit Programmatic Trust Center

October 25, 2016

If you have a third party  app that interacts with Outlook (such as Encore) and when it requests access you get prompted by Outlook.

For most of the time you can give access either one off or from 1 to 10 minutes at a time but if you need to just drop the prompts (and bear in mind the reason they put this in was for security reasons!) then follow these registry tweaks to allow access WITHOUT prompts.

You’ve been warned re the security so on with the show;

Open the registry  editor and navigate to;

HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\XX.X\Outlook\Security

You’ll most likely need to create these entries and change their values to 2 for AutoApprove;
Dword: PromptOOMSend
Value: 2
Dword: PromptOOMAddressBookAccess
value: 2
Dword : PromptOOMAddressInformationAccess
Value: 2
Dword: PromptOOMMeetingTaskRequestResponse
Value: 2
Dword: PromptOOMSaveAs
Value: 2
Dword: PromptOOMFormulaAccess
Value: 2
Dword: PromptSimpleMAPISend
Value: 2
Dword: PromptSimpleMAPINameResolve
Value: 2
Dword: PromptSimpleMAPIOpenMessage
Value : 2

You will won’t be able to edit the options but it won’t prompt you anymore…

 

 

 

Credit :

HARVEYY [https://social.technet.microsoft.com/profile/harveyy%20-%20msft/?ws=usercard-mini]

https://social.technet.microsoft.com/Forums/office/en-US/e2c89fec-beb3-4224-a6cb-112704406907/cannot-change-programmatic-access-security?forum=outlook

WINMAIL.DAT

July 11, 2016

So for those of you who are running a Mac and use Apple Mail this might be interesting;

If you ever get an attachment called WINMAIL.DAT it’s because Outlook (or another mail client) is encoding the file with extra text information that Apple doesn’t like.

Its like a sulking competition that’s been going on forever it seems, where neither side is willing to change…

Anyway if you do get it, check your webmail (assuming you a have webmail site) instead of asking the person to resend it in a different way. Your webmail interface generally does not use Apple’s Mail product and doesn’t fail at opening those attachments.

Got WINMAIL.DAT? Goto Webmail. Problem solved.

Either that or use a different Email client on your Mac, but I’m presuming that’s going to be more of a hassle than occasionally checking webmail.

Can’t access Shared Calendars in Office 365?

November 7, 2014

Yeah it’s a pain right? Well I just finished researching this beast and here’s the fix that worked for me;

  • First removed all shared calendars from outlook and OWA just so I had a fresh start.
  • Second, Shared back those calendars to the recipient.
  • Third – and here’s the actual trick – add the sharing users actual calendar NOT the sub calendar you’re trying to share. So right click on “Other Calendars”, Add Shared Calendar – add the username etc.
  • Fourth Add back those other shared calendars you actually want. I did this in webmail and they populated in Outlook but for some reason I had to manually add the sharing users calendar (even though I didn’t want that). Once I had the other shared calendars working I removed the sharing users own calendar and I got the result i needed. i.e. the shared calendars working…

Quite why this happens, only Ms can tell you but the above worked for me.

Good luck if you’re having this issue. It took me a good hour or two of googling and testing and trying things.

Adding a different “From” address in Mac Mail

June 6, 2014

Quick tip; You want to appear to come from bigbillybuffalo@balmybeachbabylon.com rather than john.smith@company.com… for what ever reason, do this;

  • Open Mail.
  • Click Mail > Preferences.
  • Click Accounts
  • Click on the account you want to add the alias to.
  • Next to your Email Address filed type a comma , after your email address and then type the new address.
  • Once this is done you should have the option in the from field for that new address.

Outlook font sizes (2010)

November 26, 2013

So there are two places to do this; The main screen where it shows your inbox etc and then also when composing emails.

To change the first setting do this;

  • Select View > Current View > Customize Current View
  • Click Other Settings….
  • Click on Row Font….
  • Choose the font, style & size.
  • Click OK.

For the second (inside a new email) it’s even easier;

  • Open a new email and look for a magnifying glass in the top right hand side.
  • It’s a Zoom function!
  • Click that and then change the 100% to what ever you want.

Simple. Easy.

Auto CC in Outlook.

May 21, 2013

In Outlook 2010 (but most likely other versions will work the same) open up Rules as NEW rule, not a rule based on an email. To do that;

  • Click on the arrow next to the Rules button on the Home tab.
  • Choose “Manage Rules and Alerts“.
  • Click “New Rule“.
  • Under “Start from a blank rule” choose “Apply rule on messages I send“.
  • Click Next.
  • Click Next. (and Yes I know it will apply to every message, sheesh)
  • Check the box for CC the message to people or public group.
  • In the Step 2 box click on the people or public group link.
  • In the “To – >” field just type in your email address or choose from your address book.

Turn off Autodiscover for Outlook

April 22, 2013

Moved a client from an onsite Exchange server to a cloud based Exchange server ( Office 365 ) and had the constant problem of Outlook ignoring what I had set as the server address and instead looking for the Local Exchange server.
In the end the good folks at Office365 pointed me toward a registry hack to stop Outlook from ignoring what I had set… thanks MS…

Open regedit and go here (where nn is the version you have);

  • HKEY_CURRENT_USER\Software\Microsoft\Office\nn \Outlook\AutoDiscover

Then create a DWORD called ExcludeScpLookup and give it the value of 1.

Yes, you’re right, if you give it a value of 0 it turns it off again. Great if you’re in the midst of going back and forth to grab data/settings/etc.

Moving Outlook Folders

February 20, 2013

Wow – I had a client with, hmm, maybe 300 folders all on the root of a PST file. When I moved them to Office365 they had an Archive option with UNLIMITED space! Woohoo! So now to move those 300 folders to the Archive…. Boooo!

At first I was moving one folder at a time because as you may know, you can’t group move or copy folders that aren’t already within a folder themselves. This process was going to take about a week I would guess.
So it struck me that if I move each folder on the PST to another root folder on the SAME PST the move should be instant as it’s not copying data, it’s just changing the pointer of where the data should be inside the PST. So then all I need to do once they are all under one folder is move that root folder to the online archive.

But wait Mr Tipster dude, you have already started copying the folders on the new online archive right?

Oh yes dear reader I did, but the same proces works for the online archive. I just call the folders different names and then when the new PST root folder copied to the online archive, I just did the reverse and moved the folders to where I needed instantly – remember because now that the data is there it’s just a pointer change.

Confused? I know I can sound garbled… so here’s a break down;

BEFORE

LOCAL PST

  • folder4
  • folder5
  • folder6
  • etc

ONLINE ARCHIVE

  • brand new archive folder
    • folder1
    • folder2
    • folder3
    • etc

MID-PROCESS

LOCAL PST

  • new root folder
    • folder4
    • folder5
    • folder6
    • etc

ONLINE ARCHIVE

  • brand new archive folder
    • folder1
    • folder2
    • folder3
    • etc

AFTER

LOCAL PST

ONLINE ARCHIVE

  • brand new archive folder

    • folder1
    • folder2
    • folder3
    • etc
  • new root folder
    • folder4
    • folder5
    • folder6
    • etc

So then all I needed to do was to drag the folders within the ONLINE ARCHIVE folder “new root folder” to the other root folder “brand new archive folder” and hey presto!

Still confused? Go have a drink 🙂

Recover emails from a PST

December 5, 2012

got it from here;
http://www.howto-outlook.com/howto/restoredeleteditemsfromanoutlookpst.htm

But the basic essence, is;

  • copy the PST (for obvious reasons)
  • download a hex editor.
  • blank the positions 7-13.
  • save
  • Scan the pst with scanpst.exe

That’s it. The details are in the link and maybe I’ll flesh this out later on.

Dan